TRIAD China - Executive Assistant

Role Summary:

The Executive Assistant will work closely with the managing director, the administrative team and the business development team to manage the day-to- day operations of the company. The Executive Assistant will manage both internal and external relationships with partners and clients and coordinate HR, legal and commercial matters.


Candidate Profile:

  • Thrives in an energetic team environment
  • Passionate about communication and client service
  • Strategic thinker and pro-active, can-do attitude
  • Natural ability to coordinate complex matters in a calm and efficient manner
  • Interest in representing the company in a confident and professional manner


Core Responsibilities:

  • HR Management of Triad China
  • Business Development coordination in cooperation with Triad’s Account
    Managers and Project Managers
  • Supporting the communication and appointment schedule for the management in a timely and clear manner
  • Representation of the management staff by attending meetings in their absence and communicating on their behalf
  • Travel coordination for staff of Triad
  • Coordination of staff training, workshops and office events
  • Management of general office matters with internal and external entities to ensure a smooth and professional office operation
  • Readiness to take on significant challenges and contribution to the company’s growth, while maintaining integrity under pressure


Ideal Candidate Qualifications:

  • Excellent communication in both verbal and written Mandarin (native level) and English (native level)
  • Reporting Skills
  • Presentation Skills
  • 2-5 years of experience in a professional service industry
  • Master’s degree or higher in Business Administration (previous degree or minor in design or service related field is an advantage)
  • Additional software skills (ERP software, Office) are a plus
  • Works well as a member of a team

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